Himachal Pradesh Public Records Act, 2006
No: 24 Dated: Oct, 19 2006
THE HIMACHAL PRADESH PUBLIC RECORDS ACT, 2006
(ACT NO. 24 OF 2006)
An Act to regulate the management, administration and preservation of public records of the State Government, public sector undertakings, statutory bodies and corporations, commissions and committees constituted by the State Government and matters connected therewith or incidental thereto.
BE it enacted by the Legislative Assembly of Himachal Pradesh in the Fifty-seventh Year of Republic of India, as follows:-
1. Short title.- This Act may be called the Himachal Pradesh Public Records Act, 2006.
2. Definitions.- In this Act, unless the context otherwise requires,-
(a) "Board" means the Archival Advisory Board constituted under sub-section (1) of section 13.
(b) "Director" means the Director, Language, Art and Culture Department, Himachal Pradesh appointed by the State Government and includes any officer authorised by the State Government to perform the duties of the Director;
(c) "prescribed" means prescribed by rules made under this Act;
(d) "public records" includes,-
(i) any document, manuscript and file;
(ii) any microfilm, microfiche and facsimile copy of a document;
(iii) any reproduction of image or images embodied in such microfilm (whether enlarged or not); and
(iv) any other material produced by a computer or by any other device;
(e) "records creating agency" includes,-
(i) in relation to the State Government, any Department or office of the State Government;
(ii) in relation to any statutory body or corporation wholly or substantially controlled or financed by the State Government or commission or any committee constituted by the State Government, the offices of the said body, corporation, commission or committee;
(iii) in relation to local bodies, the offices of such bodies, Municipal Corporation, Municipal Councils or Nagar Panchayats of the State;
(f) "Record Officer" means the officer nominated by the record creating agency under sub-section (1) of section 5;
(g) "State" means State of Himachal Pradesh;
(h) "State Archives" means a person holding the charge of the Achieves of the State of Himachal Pradesh; and
(i) "State Government" means the Government of Himachal Pradesh.