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CENTRAL SECRETARIAT STENOGRAPHERS’ SERVICE RULES, 1969

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No: --- Dated: Jul, 25 1969

CENTRAL SECRETARIAT STENOGRAPHERS’ SERVICE RULES, 1969

 

In exercise of the powers conferred by the proviso to article 309 of the Constitution and all other powers enabling him in this behalf, the President hereby makes the following rules, namely: -

 

  1. Short title and commencement. -(1) These rules may be called the Central Secretariat Stenographers’ Service Rules, 1969.
  2. They shall come into force on the 1st August, 1969.

 

2.     Definitions. - In these rules, unless the context otherwise requires,-

 

(a)“appointing authority” in relation to any Grade means the authority empowered under the Central Civil Services (Classification, Control and Appeal) Rules, 1965, to make appointments to that Grade;

(b) “appointed day” means the date on which these rules come into force;

*(c) “approved service” in relation to any grade means:-

(i) in respect of an officer recruited directly to that grade, period or periods of regular service rendered in that grade, including period or periods of absence during which he would have held a post on regular basis in that grade but for his being on leave or otherwise not being available to hold such post, from the first day of July of the year, following the year in which the examination for direct recruitment was held;

(ii) in respect of an officer recruited to that grade through departmental examination, period of periods of regular service rendered in that grade including period or periods of absence during which he would have held a post on regular basis in that grade but for his being on leave or otherwise not being available to hold such post, from the first day of July of the year for which such examination was held;

(iii) in respect of an officer recruited to that grade on the basis of length of service in the lower grade, period or periods of regular service rendered in that grade, including period or periods of absence during which he would have held a post on regular basis in that grade but for his being on leave or otherwise not being available to hold such post, from the first day of July of the year for which the recruitment was made;

Provided that where there is a delay of more than ninety days in joining on appointment, in any of the cases mentioned in sub clauses (i), (ii) and (iii) above, such delay should not be due to any fault on the part of the officer ;

 

 

 

  1. “authorised permanent strength” in relation to any Grade of a cadre means the strength of permanent unspecified posts in that Grade and cadre, against which substantive  appointments may be made;

(e)   “cadre” means  the group of posts included in the Grades mentioned in rule 3 in any Ministry or Office specified in column (2) of the First Schedule and in all the Offices specified against it in column(3) of  that Schedule;

(f)    “cadre authority” in relation to any cadre means the Ministry or office specified in respect of that cadre in column (2) of the First Schedule;

(g)   “cadre officer” in relation to any Grade of  the Service means a member of the Service of that Grade, and includes a temporary officer approved for long term appointment to that Grade;

(h)   “Commission” means the Union Public Service Commission;

(hh) “common seniority list” in  relation to any Grade means the seniority list of officers of that Grade serving in all the cadres specified in the First Schedule as on the appointed day and revised from time to time  in accordance with the regulations  to be framed in this behalf by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs;

(i)    “direct recruit” means a person recruited to Grade C on the basis of a competitive examination held by the Commission, or to Grade D by the Central Government  in the Department of Personnel and Administrative Reforms in accordance with the procedure laid down in rule 14;

  1. “duty post” in relation to any Grade means a permanent or temporary post of that Grade in any cadre;
  2. “Grade” means any of the grades specified in rule 3;
  3. “long term appointment” means appointment for an indefinite period  as distinguished from a purely temporary or ad hoc appointment , like appointment against leave or other local vacancy of a specified duration;
  4. “Ministry” means a Ministry in the Government of India and includes a Department of a Ministry or other Office specified in column (2) of the First Schedule;
  5. “Permanent officer” in relation to a Grade means a person who has been substantively appointed to a substantive vacancy in that Grade;
  6. “probationer” means a direct recruit appointed to Grade D on probation in or against a substantive vacancy;

(oo) “range of seniority” in relation to any Grade means the range specified by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs in the common seniority list for that grade for additions to Select List or for temporary promotions, as the case may be;

  1. “Schedule” means a Schedule to these rules:
  2. “Select List” in relation to the Grade 'A', Grade 'B' or Grade 'C' means the Select List prepared in accordance with the regulations made under rule 24 or, as the case may be, under the procedure contained in the Fifth Schedule;
  3. “Service” means the Central Secretariat Stenographers’ Service;
  4. “temporary officer” in relation to any Grade means a person holding a temporary  or officiating appointment in that Grade on the basis of his being regularly approved for such appointment.

 

  1. Composition of the Service.-(1) There shall be four  Grades in the Service classified as follows:-

 

 

Grade

Classification

(i)

Grade A

        Central Civil Service-Group B - Ministerial

 

(ii)

Grade B

(iii)

Grade C

(iv)

Grade D

        Central Civil Service -Group C - Ministerial

 

(2)        The posts specified in the Second Schedule shall constitute the Grade A of the Service, and those specified in the Third Schedule shall constitute Grade B of the Service.  All posts of personal Assistants shall, unless provision to the contrary is made for any specified post, form Grade ‘C' of the Service, and all posts of Stenographers, unless provision to the contrary is made for any specified post, form Grade D of the Service.

 

(3)        The posts in the Grade A and Grade B shall be gazetted posts and those in Grades

C and D shall be non-gazetted posts.

 

  1. Constitution of separate cadres.- Each Ministry or Office specified in column (2) of the  First Schedule and all the offices specified against such Ministry or Office in column(3) of that Schedule shall form a separate cadre and officers of the four Grades of the Service in each cadre shall be borne on a separate gradation list drawn up for that cadre.

 

  1.       Authorised permanent strength and temporary strength of the service.- (1) The authorised permanent strength of the four Grades of the Service in each cadre on the appointed day shall be as specified in the Fourth Schedule :

 

      Provided that if the authorised permanent strength of any grade or grades in any cadre is revised by the Central Government at any time before the appointed day, such revised permanent strength shall form the authorised permanent strength of that grade or grades of that cadre on the appointed day.

 

(2)        After the appointed day, the authorised permanent strength of the four Grades in each cadre shall be such as may, from time to time, be determined by the Central Government.

 

(3)        The cadre authority may make temporary additions to a cadre as found necessary from time to time.

 

(4)        If, and for so long as, one or more posts of Assistant Private Secretary to the Minister in any cadre or of Assistant Private Secretary to Member, Planning Commission, are filled by the appointment of persons other than members of the Service, or by officers of Grade C or Grade D of the Service who are not approved for promotion to Grade B or, if approved for promotion to that Grade, are not due for such promotion, a corresponding number of Grade C posts of the Service in that cadre shall be temporary upgraded to Grade B.

 

      Provided that a post of Assistant Private Secretary  to the Minister or Member, Planning Commission, when held by an Officer of the Grade A of the Service, may be declared by the cadre authority to be temporary additions to the strength of that Grade in the cadre so long as it is so held by that officer.

 

(5)        if, and for so long as , one or more posts of First Personal  Assistant to the Minister or of Private Secretary to the Deputy Minister in any cadre or of First Personal Assistant to Member, Planning Commission, are filled by the appointment of  persons other than members of the Service, or by officers of  Grade B, C or D of the Service who are not approved for promotion to the selection grade or, if approved for promotion to that grade are not due for such promotion, a corresponding number of Grade B posts of that Service in that cadre shall be temporarily upgraded to the Grade A. 

 

(6)        if, and for so long as, one or more posts of Second Personal Assistant to the Minister or of Personal Assistant to the Deputy Minister in any cadre, or of Second Personal Assistant to Member, Planning Commission, are filled by the appointment of persons other than the members of the Service, or by officers of Grade D of the Service who are not approved for promotion to Grade ‘C’ or, if approved for promotion to that Grade, are not due for such promotion, a corresponding number of Grade D posts of the Service in that cadre shall be temporarily upgraded to Grade ‘C’.

 

  1. Exclusion of duty posts from the Cadre.- Any duty post in a Grade may be declared by the cadre authority, with the concurrence of the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs to be excluded from the cadre, if it is necessary, in public interest, for the time being, to fill such post by a person other than a cadre officer of the appropriate Grade and the post shall remain excluded from the cadre so long as such declaration remains in force.

 

  1. Initial constitution of each cadre.- (1) The permanent and temporary officers of each Grade in each cadre on the appointed day shall be such as may be determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs from amongst departmental candidates.  For the purposes of these rules, the following shall be considered as departmental candidates, namely:-

 

  1. Persons who, immediately before the appointed day have been regularly appointed to the posts of Grade B and Grade C of the Central Secretariat Stenographers’ Service and posts in the Upper Division Grade and Lower Division Grade of the Central Secretariat Clerical Service for performing duties of Steno typists and drawing a special pay for the same in any of the Ministries or Officers specified in the First Schedule:

 

  1. Persons who, on the appointed day, hold any of the posts in Grade B and Grade C mentioned in clause (a) above in a permanent or temporary capacity, wherever they may be employed on that date and persons belonging to the Upper Division Grade and Lower Division Grade of the Central Secretariat Clerical Service who may be, on deputation in public interest to posts of Stenographer, Personal Assistant or other similar posts in whose case it is certified that but for deputation they would have continued to hold the posts of steno typists in the Ministries or offices specified in the First Schedule.

 

 

 

(2) For the purpose of constitution of each Grade of the Service, the following general principles shall be observed namely:-

 

  1. permanent posts in the Grade A of the Service  shall be filled by departmental candidates holding substantive appointments in Grade B immediately before the appointed day, who may be screened for such appointments by the Departmental Promotion Committees of the respective cadres on the basis of seniority subject to the rejection of the unfit;

 

  1. temporary posts in the Grade A shall be filled by departmental candidates holding appointments in Grade B immediately before the appointed day, who may be screened for such appointments by the Departmental Promotion Committees of the  respective cadres on the basis of seniority subject to the rejection of the unfit;

 

  1. departmental candidates who immediately before the appointed day were holding appointments in Grade B of the Service but are assessed as not suitable for appointment to the Grade A by the Departmental Promotion Committees of their respective cadres shall be absorbed in the next lower grade.  Such officers shall be eligible to be considered at the maintenance stage for appointment in an officiating capacity to a temporary post in the Grade A and they shall reckon their seniority on appointment to that Grade according to the order of their selection for such appointment;

 

  1. all posts in Grade B of the Service shall be filled by;

 

  1. departmental candidates who are declared as suitable for appointment to Grade A but are not appointed thereto on account of sufficient  number of vacancies not being available in that Grade;

 

  1. departmental candidates referred to in clause (c) above; and

 

  1. Grade C officers of the Service of all cadres specified in the First Schedule from out of a Select List of such officers prepared by the Central Government in the Department of  Personnel and Administrative Reforms in the Ministry of Home Affairs in accordance with the regulations framed for that purpose by the said Department;

 

  1. permanent and temporary posts in Grade C of the Service shall be filled by departmental candidates holding appointments in Grade C immediately before the appointed day in the order of their seniority;

 

  1. posts in Grade D of the Service shall be filled by the appointment of departmental candidates holding posts of Steno-typists:

 

Provided that (i) they have passed a stenography test held by the Staff Selection Commission or (ii) they shall, within the stipulated period, pass such a test or (iii) they have been specifically exempted from passing such a test in consultation with the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs:

 

 Provided further that the substantive appointment or continuance in Grade D of the Service beyond the period of probation as laid down in rule 16, of persons appointed as Stenotypists on the basis of stenography tests held by the Ministries or Departments other than the Staff Selection Commission and appointed to Grade D under this rule, shall be subject to their passing a stenography test held by the Staff Selection Commission.

 

(3)        Initial appointments of persons to the various Grades of the Service shall be made in the order in which their names are arranged in the recommendations of the appropriate Departmental Promotion Committees or the Selection Board, as the case may be, as finally approved by the Central Government.

 

8.         Posting of Cadre officers.- Every cadre officer shall unless he is on leave or otherwise not available for holding a duty post, be posted against a duty post of the appropriate Grade in the cadre.

 

9.         Duty posts to be held by cadre officers.- Every duty post in a cadre shall, unless declared to be excluded from the cadre under rule 6 or held in abeyance for any reason, be held by a cadre officer of the appropriate Grade:

 

            Provided that, subject to such instructions as the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may issue, from time to time, officers of the Section Officers’ Grade of the corresponding cadre of the Central Secretariat Service may be appointed to duty posts in the Grade A of the Service and when so appointed they shall continue to draw the grade pay admissible to them from time to time in their own Service.

 

10.       Substantive appointments in the Service.- All substantive appointments in the Service shall be made to the appropriate Grade of  the Service and not against any specified duty posts in that Grade.

 

11.       Recruitment to Grade A and Grade B of the Service. - (1) Substantive vacancies in the Grade A or Grade B of the Service in any cadre shall be filled by the substantive appointments of persons included in the Select List for the relevant Grade in that cadre, such appointments being made in the order  of seniority in the Select list except when, for reasons to be recorded in writing, a person is not considered fit for any such appointment in his turn.

 

(2) Temporary vacancies in the Grade A of the Service in any cadre shall be filled by the appointment of persons included in the Select List for the Grade in that cadre. Any vacancies remaining unfilled thereafter shall be filled by the temporary promotion on the basis of seniority subject to the rejection of the unfit, of officers of the Grade B of the Service, who have rendered not less than six years approved Service in that Grade, and are within the range of seniority.  Such promotions shall be terminated when persons included in the Select List for the Grade A become available to fill the vacancies:

 

Provided that for a period of three years from the 8th April, 1973, Grade B of the Service who have put in not less than three years of approved service in that Grade and are within the range of seniority shall also be eligible for such promotions:

 

Provided further that if any person appointed to Grade B of the Service is considered for promotion to the Grade A in any cadre in accordance with the provisions of this sub-rule, all persons senior to him in Grade B in that cadre shall also be so considered notwithstanding that they may not have rendered six years’ or three years’ approved service, as the case may be in that Grade:

 

Provided also that if the officers within the range of seniority are not available in a cadre for promotion, the appointments shall be made from a panel, furnished by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs of the officers serving in the other cadres:

 

Provided also that while considering the cases of officers belonging to the Scheduled Castes and the Scheduled Tribes, reservation shall be made in accordance with such instructions as may be issued by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs from time to time.

 

(3) Temporary vacancies in Grade B of the Service in any cadre shall be filled by the appointment of persons included in the Select List for the Grade in that cadre.  Any vacancies remaining unfilled thereafter shall be filled first from among the persons approved for inclusion in the Select List and thereafter by the temporary promotion on the basis of seniority subject to the rejection of the unfit of officers of Grade C of the Service who have rendered not less than eight years’ approved service in the Grade, and are within the range of seniority.  Such promotions shall be terminated when persons included in the Select List for the Grade B become available to fill the vacancies:

 

Provided that, if any person appointed to Grade C of the Service is considered for promotion to Grade B in any cadre in accordance with the provisions of this sub-rule, all persons senior to him in Grade C in that cadre shall also be so considered notwithstanding that they may not have rendered eight years’ approved Service in that Grade:

 

Provided further that if the officers within the range of seniority are not available in a cadre for promotion, the appointments shall be made from a panel, furnished by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs of officers serving in the other cadre:

 

Provided further that while considering the cases of officers belonging to the Scheduled Castes and the Scheduled Tribes, reservation shall be made in accordance with such instructions as may be issued by the Central Government in the Department of  Personnel and Administrative Reforms in the Ministry of Home Affairs from time to time.

 

(4) For the purpose of sub-rule (2) and (3), a Select List for the  Grade A or Grade B of the Service, as the case may be, shall be prepared and may be revised from time to time.  The procedure for preparing and revising the Select List shall be as set out in the Sixth Schedule.

 

(5) The length of approved service for promotion to Grade A of the Service prescribed in sub-rule (2) or to Grade B of the Service prescribed  in sub-rule (3), may  be reviewed by the Central Government  in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs once in every three years and revised, if found necessary.

 

12.       Recruitment to Grade C of the Service.- (1) Substantive vacancies in Grade C of the Service in any cadre shall be filled by the substantive appointments of persons included in the Select List for the Grade in that cadre, such appointments being made in the order of seniority in the Select List except when, for reasons to be recorded in writing, a person is not considered fit for such appointment in his turn.

 

(2) Temporary vacancies in Grade C of the Service in any cadre shall be filled by the appointment of persons included in the Select List for the Grade in that cadre.  Any vacancies remaining unfilled thereafter shall be filled by the temporary promotion on the basis of seniority, subject to the rejection of the unfit, of officers of Grade D of the Service in that cadre who have rendered not less than five years’ approved service in the Grade and are within the range of seniority.  Such promotions shall be terminated when persons included in the Select List for Grade C become available to fill the vacancies:

 

Provided that officers of Grade D appointed to that Grade at the initial constitution under rule 7, shall be eligible for promotion on the basis of seniority, subject to the rejection of unfit, if they have rendered not less than three years’ approved service in that grade and are within the range of seniority:

 

Provided also that, if any person appointed to Grade D after the appointed day is considered for promotion to Grade   C in  any cadre in accordance with the provisions of this sub-rule, all persons senior to him in Grade D in that cadre shall also be so considered notwithstanding that they may not have rendered five years’ approved service in that Grade:

 

Provided further that if officers within the range of seniority are not available in a cadre for promotion, the appointments shall be made from a panel, furnished by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs of officers serving in the other cadres.

 

(3) For the purposes of this rule, a Select List shall be prepared and may be revised from time to time.  The procedure for preparing and revising the Select List shall be as set out in the Fifth Schedule.

 

(4) The length of approved service for promotion to Grade C prescribed in sub-rule (2), may be reviewed by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs once every three years and revised, if found necessary.

 

12-A.   Special provision regarding Hindi Stenographers.-(1) Notwithstanding anything contained in rule 12, recruitment to Grade C of the Service may also be made from amongst persons holding posts of Hindi Stenographers in any Ministry or Office specified in column (2) or column (3) of the First Schedule, in scales of pay the minimum and maximum of which are not less than Rs. 210/- and Rs. 530/- respectively, from a date earlier than 23rd March, 1968, and who are declared qualified for inclusion in the Select List for Grade C of the Service on the results of the qualifying examinations held for this purpose by the Commission.

 

(2) The rules for the examination referred to in sub-rule (1) shall be as determined by  regulations made by the Central Government in the Department of Personnel and Administrative  Reforms in the Ministry of Home Affairs.

 

13.       Recruitment to Grade A, Grade B and Grade C of the Service on ad hoc basis in certain cases.-(1) Notwithstanding anything contained in rule 11 and rule 12, any officer of Grade B of the Service who has rendered not less than three years of approved service in the Grade or any person eligible to be considered for promotion to Grade 'B' under sub-rule (3) of rule 11 or to Grade 'C' under sub-rule (2) of Rule 12, may be appointed on ad hoc basis to a temporary vacancy in Grade A, Grade B or Grade C, as the case may be, if an officer included in the Select List for the relevant Grade is not available or cannot for any reason be appointed to such vacancy:

 

Provided that an officer included in the Select List of Grade A, Grade B and Grade C, as the case may be, of the Service of any cadre and serving in that Ministry or Department shall be given preference to such appointment over an officer not so included.

 

(2) Every promotion under sub-rule (1) shall be made only against a leave or other local vacancy of a specified duration and no such promotion shall, notwithstanding anything contained in rule 19, be deemed to confer on the person so promoted any right or claim to Grade A, Grade B and Grade C, as the case may be, or to seniority in that Grade.

 

14.       Recruitment to Grade D of the Service – (1) Vacancies in Grade D of the Service shall be filled by direct recruitment on the basis of competitive examinations held for the purpose by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs limited to members of the Central Secretariat Clerical Service:

 

Provided that to the extent a sufficient number of qualified candidates are not available for appointment on the results of such competitive examinations, the vacancies may be filled, provisionally or on regular basis, in such manner as may be determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs.

 

(2) The Central Government may by order specify the number of vacancies in Grade D of the Service to be filled permanently or temporarily on the results of any examinations referred to in sub-rule (1). 

 

(3) Substantive appointments to substantive vacancies in the Grade other than those to be permanently filled in pursuance of any order made under sub-rule (2), shall, be made in the order of seniority of temporary officers of the Grade except when, for reasons to be recorded in writing, a person is not considered fit for such appointment in his turn:

 

Provided that while considering the cases of officers belonging to the Scheduled Castes and Scheduled Tribes, reservations shall be made in accordance with such instructions as may be issued by the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs from time to time.

 

 

(4) The rules for the competitive examinations referred to in sub-rule (1) shall be as determined by regulations made by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs and the allotment of the candidates from the results of such examinations to each cadre shall be made by the said Ministry.

 

*14A    Power to relax:- (1) Notwithstanding anything contained in rule 14, the cadre authority may fill not more than five per cent regular vacancies of Stenographers Grade ‘D’ arising in a year by appointment on compassionate grounds in accordance with the instructions issued by the Central Government from time to time.

 

15. Power to make temporary appointments against substantive vacancies.-  A substantive vacancy may be filled temporarily in accordance with the provisions -governing appointments to temporary vacancies in the relevant Grade, until it is filled in accordance with the provisions governing permanent appointments.

 

16. Probation.- (1) Every direct recruit to Grade C or Grade D of the Service shall initially be appointed on probation, the period of probation being two years from the date of appointment.

 

(2) Every person other than a direct recruit shall, when first appointed to Grade A, Grade B or Grade C, as the case may be, be on "trial" for a period of two years from the date of such appointment.

 

(3) The period of probation or trial specified in sub-rules (1) and (2) may, if the appointing authority deems fit, be extended or curtailed in any case.

 

(4) During probation or trial, a member of the Service may be required to undergo such training and to pass such tests as the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may, from time to time, prescribe.

 

  1. Confirmation.- (1) When a member of the Service appointed to a Grade on probation or on trial has passed the prescribed tests and has completed his probation or trial to the satisfaction of the appointing authority, he shall be eligible to be substantively appointed or continued therein, as the case may be, in accordance with the provisions of rule 11, rule 12 or rule 14.

     

(2) When a probationer in Grade D has passed the prescribed tests and has completed his probation to the satisfaction of the appointing authority, he shall be eligible for confirmation in that Grade

 

  1. Discharge of reversion.- (1) An officer appointed to Grade C or Grade D of the Service who has no lien on any post under the Central Government or any State Government shall, while on probation, be liable to be discharged from the Service at any time without notice, if-

 

  1. on the basis of his performance or conduct during probation, he is considered unfit for further retention in the Service; or

 

  1. on the receipt of any information relating to his nationality, age, health or antecedents the appointing authority is satisfied that he is ineligible or otherwise unfit for being a member of the Service.

 

(2)        An officer appointed to Grade C or Grade D of the Service who holds a lien on a post under the Central Government or any State Government may, while on probation , be reverted to such post at any time in any of the circumstances specified in sub-rule (1).

 

  1.      An officer appointed to Grade C or Grade D of the Service who is not considered suitable for confirmation or continuance in the Grade, as the case may be, during or at the end of the period of probation specified in sub-rule (1) of rule 16 or at the end of the extended period of probation, if any, under sub-rule (3) of that rule, shall be discharged or reverted in accordance with sub-rule (1) or sub-rule (2) as the case may be.

 

  1.    A member of the Service on "trial" in Grade A, Grade B or Grade C who is not considered suitable for continuance in that Grade during or at the end of the period of trial specified in sub-rule (2) of rule 16 or the extended period, if any, under sub-rule (3) of that rule, shall be reverted to the next lower grade.

 

  1.   Seniority.- (1) The relative seniority of members of the Service appointed to any Grade before the appointed day shall be regulated by their relative seniority as determined before that day:

 

Provided that, if the seniority of any such officer had not been specifically determined before that day it shall be as determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs.

 

(2)        All permanent officers included in the initial constitution of a Grade under rule 7 shall rank senior to all persons substantively appointed to that Grade with effect from any date after the appointed day, and all temporary officers included in the initial constitution of a Grade under that rule shall rank senior to all temporary officers appointed to that Grade after that day.

 

(3)        The seniority inter se of permanent officer included in the initial constitution of a Grade shall be regulated in the order in which they are so appointed.

 

(4)        The seniority inter se of temporary officers included in the initial constitution of a Grade shall be regulated in the order in which they are so appointed.

 

(5)        Except as provided in sub-rule (6) and (7), the seniority of persons appointed to Grades A, B,C and D of the Service after the appointed day shall be determined in the following manner, namely:-

 

I - Grade A and Grade B

 

  1. Permanent Officers.- The seniority inter se of officers substantively appointed to the Grade after the appointed  day shall be regulated by the order in which they are so appointed to the Grade.

 

  1. Temporary Officers- The seniority inter se of temporary officers appointed to the Grade after the appointed day shall be regulated by the order in which they are approved for long-term appointment to the Grade.

 

Provided that an officer included in the Select List who refuses at any time to be appointed to the Grade for reasons acceptable to the appointing authority, shall, on his appointment to the Grade at any time thereafter, be placed immediately after the officer who was last appointed to that Grade from the Select List .

 

II - Grade C

 

  1. Permanent Officers.-The seniority inter-se of officers substantively appointed to the Grade after the appointed day shall be regulated by the order in which they are so appointed to the Grade.

 

  1. Temporary Officers.-The seniority inter-se of temporary officers appointed to the Grade after the appointed day shall be regulated as follows, namely:-

 

(a)        Persons included in the Select List for the Grade shall rank senior en bloc to those not included in the Select List;

 

(b)        The seniority inter se of persons included in the Select List shall be in the order in which their names are included in the Select List:

 

Provided that a person included in the select list who refuses at any time to be appointed to the Grade for reasons acceptable to the appointing authority, shall, on his appointment to the Grade at any time thereafter, be placed immediately after the person who was last appointed to that Grade from the Select List.

 

(c)        the seniority inter-se of persons not included in the Select List shall be regulated by the order in which they are approved for long-term appointment to the Grade.

 

  1. Notwithstanding anything contained in clauses (i) and (ii) above, the seniority of persons falling in the category specified in clause (c) of the first proviso to sub-paragraph (1) of paragraph 2 of the Fifth Schedule shall be such as may be determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs in consultation with the Commission.

 

III - Grade D

 

  1. Permanent Officers.-The seniority inter se of officers substantively appointed to the Grade after the appointed day shall be regulated by the order in which they are so  appointed to the Grade.  Direct recruit appointed against substantive vacancies in any cadre shall, however, rank inter se according to the order of merit in which they are placed at the competitive examination on the results of which they are recruited, the recruits of an earlier examination being ranked senior to those of a later examination.

 

  1. Temporary Officers.-Persons appointed to the Grade after the appointed day shall rank inter se in the order of merit in which they are placed at the competitive examination on the results of which they are recruited, the recruits of an earlier examination being ranked senior to those of a later examination.

 

  1.  The seniority of officers appointed to the Grade under proviso to sub-rule (1) of rule 14 shall be such as may be determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs from time to time.

 

*(iv)“The seniority of persons appointed to the Grade in accordance with the provisions of rule 14A shall be fixed with reference to the date of his/her regular appointment and regulated in accordance with the instructions issued by the Central Government  from time to time”.

 

(6) All officers substantively appointed to a Grade shall rank senior to those holding temporary or officiating appointments in that Grade.

 

($)(7) The seniority of a member of the Service transferred from one cadre to another cadre under the third proviso to sub-rule (2) of rule 11 or under the second proviso to sub-rule (3) of that rule or under the third proviso to sub-rule (2) of rule 12 or under rule 22 shall be determined in accordance with the regulations made by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs.

 

(*)(*) 20.        Scale of Pay.-The scales of pay attached to Grades A, B, C and D of the Service shall be as follows:-

 

  1. Grade A-Rs.650-30-740-35-810-EB-35-880-40-1000-EB-40-1200.

Note:- An officer of  Grade B of the Service promoted to Grade A of the Service shall be allowed a minimum initial pay of Rs. 775 in this scale.

  1. Grade B-Rs.650-30-740-35-880-EB-40-1040.

Note:- An officer of Grade C of the Service promoted to Grade B of the Service shall be allowed a minimum initial pay of Rs. 710 in this scale.

  1. Grade C-Rs.425-15-500-EB-15-560-20-700-EB-25-800.
  2. Grade D –Rs.330-10-380-EB-12-500-EB-15-560.

 

Provided that officers appointed to any Grade before the 1st day of January, 1973, shall be entitled to draw pay in the scale of pay admissible to them in accordance with the provisions of the Central Civil Services (Revised Pay) Rules, 1973.

 

21. Regulation of pay.-(1) The pay and increments of officers of Grades A, B,C and D shall be regulated in accordance with the Fundamental Rules or other similar rules relating to pay for the time being in force.

 

  1. The pay of a probationer may, on his completing each year of probation to the satisfaction of the appointing authority and passing the prescribed tests, be raised by one stage in the time scale.

 

22. Inter-cadre transfers.- The Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may transfer a cadre officers of any Grade from one cadre to another cadre.

 

23 Constitution of new cadres.- (1) The Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may, after the appointed day, constitute new cadres of the Service by

  1. splitting up an existing cadre into two or more cadres;
  2. combining two or more existing cadres into one cadre;
  3. combining staff drawn partly from two or more cadres.

 

  1. The authorised permanent strength in the permanent and temporary officers to be allocated to each Grade in any new cadre constituted under sub-rule (1), and the relative seniority of these officers on such constitution, shall be as determined by the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs.

 

  1.  After a new cadre has been constituted under sub-rule (1) and its initial constitution determined under sub-rule (2), all the other provisions of these rules shall apply to such  a cadre.

 

24.       Regulations.- The Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may make regulations, not inconsistent with these rules, to provide for all matters  for which provision is necessary or expedient, for the purpose of giving effect to these rules.

 

25.       Residuary matters.- In regard to matters not specifically covered by these rules or by regulations or orders made or issued thereunder or by special orders, the members of the Service shall be governed by the rules, regulations  and orders applicable to the Central Civil Services in general.

 

26.       Power to remove difficulties.- If any difficulty arises in giving effect to the provisions of these rules, the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may, by order to any thing (not inconsistent with the provisions of these rules) which appears to it to be necessary for the purpose of removing the difficulty:

 

            Provided that no such power shall be exercised after expiry of a period of two years from the commencement of these rules.

 

27.       Power to relax.- Where the Central Government is of the opinion that it is necessary or expedient so to do, it may, for reasons to be recorded in writing, relax any of the provisions of these rules with respect to any class or category of persons or posts:

 

            Provided that, in relation to posts falling within the purview of the Commission, no order in respect of a class or category of persons or posts shall be made except after consultation with the Commission.

 

(&)(&)27-A. Saving.- Nothing in these rules shall affect reservations, relaxation of age limit and other concessions required to be provided for the Scheduled Castes and the Scheduled Tribes and other special categories of persons in accordance with the orders issued by the Central Government from time to time in this regard.

 

28.       Power to act in certain exigencies.- In the event of a large number of officers of any Grade being rendered surplus on account of reduction of establishment in, or the abolition of, a cadre or on account of any schemes of administrative reforms or reorganisation the Central Government in the Department of Personnel and Administrative Reforms in the Ministry of Home Affairs may issue special directives to the cadre authorities regarding the absorption of such surplus officers and the cadre authorities shall comply with  such special directives.

 

29.       Interpretation.- If any question arises as to the interpretation of these rules or the regulations made thereunder, the same shall be decided by the Central Government.

 

30.       Repeal and Saving.- The Central Secretariat Stenographers’ Service Rules, 1962, and      all regulations made thereunder are hereby  repealed:

 

            Provided that any order made or action taken under the rule so repealed shall be deemed to have been made or taken under the corresponding provision of these rules.

 

 

First Schedule

[See Rules 2(e), 2(f)4, and 7]

Names of Ministries/Offices to whom the Central Secretariat Service Rules, 1962 apply

 

S.No.

Ministry/Office

Other Office to whom the rules apply

1.

2.

3.

1.

Ministry of Agriculture (Department of Agriculture and Cooperation).
  1. Directorate of Economics and Statistics
  2. Directorate of Plant Protection, Quarantine and Storage.
  3. Department of Agricultural Research and Education.

2.

Ministry of Agriculture (Department of Food)

Directorate of Sugar

3.

Ministry of Civil Supplies

 

4.

Ministry of Commerce
  1. Chief Controller of Imports and Exports
  2. All India Handicrafts Board

5.

Ministry of Communication

Directorate General of Posts and Telegraphs

6.

Ministry of Defence

 

7.

Ministry of Education & Culture (Department of Education)
  1. Department of Culture
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